Reports Officer, (P-3) Fixed Term #84047 Kinshasa, DRC (528543)
Job Number: 528543 | Vacancy Link
Locations: Africa: Congo, Dem. Rep
Work Type : Fixed Term Appointment
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Hope
Under the general supervision of the Resource Mobilization Manager, the
Donor Relations Specialist (Reports) will be accountable for managing donor reporting processes,
funding amendments (including no-cost extensions) and quality assurance of all donor reports in collaboration with programme sectors. S/he will contribute to the reporting function in the Country Office, including timely preparation and completion of all donor reports (interim, annual and ad hoc) in support of UNICEF’s mission, priorities, and programmes.
How can you make a difference?
Strengthen partnerships and Contribution management:
1. Develop and maintain systems to strengthen institutional memory related to partnerships and ensure timely follow-up to donor interactions.
2. Advise the Deputy Representative on systems for monitoring sensitive grants.
3. Contribute to efforts to analyze and communicate to donors the cost of doing business, and to strengthen grant management practices to ensure implementation fully complies with the donor agreement.
4. Liaise with the Regional Office, Headquarters and financial and non-financial partners on partnerships-related issues.
5. Ensure that the communications section and programme section are fully aware of donor recognition requirements, facilitate the production of quality donor recognition products as needed, and ensure that these products are regularly shared with donors.
Ensure timely, quality donor reporting:
1. Coordinate with CO programme colleagues to ensure good quality and timely contribution management by assisting in the drafting of reports and/or proposals as well as providing guidance and quality control on donor reporting and requirements. Propose and / orundertake action on operational procedures to ensure there are effective work processes that ensure compliance with requirements and conditions of donors and of UNICEF on donor report submissions in the CO.
2. Ensure that adequate processes and systems are in place in the Country Office for donor report planning and production.
3. Ensure the timely submission of quality donor reports, including compliance with UNICEF quality standards and coherence between financial and narrative information.
4. In collaboration with WCARO, provide oversight, technical support, and guidance to the country office regarding contribution management and reporting issues. Improve systems and processes to monitor grants and performance against key indicators related
to contribution management and donor reporting. Ensure compliance with UNICEF standards and guidelines on oversight of CO’s donor reports, including managing a quality assurance system of annual sampling and feedback.
5. Propose and /or undertake action on operational procedures to ensure there are effective work processes on contribution management and donor report submission in the CO as well as a proper and efficient system of managing the records of CO donor reports /proposals.
6. Identify capacity strengthening needs in the CO for capacity building on resource mobilization and contribution management; accordingly, design, prepare and implement various training or on-site support to CO as deemed appropriate to ensure that therelevant staff have the most up-to-date information on reporting guidelines and requirements.
7. Contribute to the preparation and/or review of relevant reports for the PME section as well as prepare key briefing materials for the Representative.
8. Prepare status reports required for management, donors, budget review, programme analysis, annual reports, etc.
9. Support on data and knowledge management for more effective, efficient and needs-based recovery programme delivery and improved documentation, reporting on results, needs and gaps for children. 10. As a member of the CO quality assurance team, provide support to CMTs including review of UNDAF, UNDAF results from Matrix and M&E Plan, AMP, CPD and CPMP, etc. 11. Ensure that no-cost extensions are effectively managed and work closely with the Budget Officer to ensure the appropriate use of funds and rephrasing when required, in close collaboration with sections
To qualify as an advocate for every child you will have…
An advanced university degree (Master’s or higher) in Communication, Journalism, Public Relations, Political Sciences, Development Studies, Social/Behavioral Sciences (Sociology, Anthropology, Politics, International Development, Health Education) or any other related field.* A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.*
A minimum of  five of relevant professional experience in one or more of the following areas is required: advocacy and communication, reporting, knowledge management, fundraising, programme management, or monitoring and evaluation. Advanced ability to express clearly and concisely ideas and concepts in written form. Specific skills in report writing and editing.
Developing country work experience and/or familiarity with emergency is considered an asset.
Fluency in French and English required. Knowledge of the local working language of the duty station/region is an asset.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The functional competencies required for this post are :
Diversity and inclusion
Communication [ II ]
Working with People [ II ]
Drive for Results [ II ]
Leading & Supervising [I]
Formulating Strategies & Concepts [II]
Applying Technical Expertise [II]
Planning & Organizing [III]
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offer of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service
Closing Date Sun Dec 22 2019 23:55:00 GMT+0100 (Afr. centrale Ouest)