JOB: Administrative Assistant – Denis & Lenora Foretia Foundation

About the foundation

This full-time position will be based at the Cameroon country office of the Denis & Lenora Foretia Foundation in Yaoundé. The mission of The Denis & Lenora Foretia Foundation is to catalyze Cameroon’s and Africa’s socio-economic transformation by focusing on social entrepreneurship, science and technology, innovation, public health, and the implementation of progressive policies that together create economic opportunities for all.

Job Description

The Administrative Assistant is responsible for the general administration of office operations of the Foretia Foundation.

Responsibilities include, but are not limited to:
Reception, administrative and clerical support;
Dealing with The Foundation’s visitors;
Supporting the Executive Director, Office Manager, and accounting and database administrator;
Coordinating grant applications.

Reporting Relationship:

This position reports to the Office Manager.

Qualifications

2 to 5 years of working experience in a similar position.
Computer proficiency (Windows XP, Microsoft Outlook, Microsoft Word, Microsoft Access Microsoft PowerPoint, and Microsoft Excel) required.
Bilingualism (French and English is an absolute necessity).

Education

HND/BTS specializing in Secretarial Accounting. Professional Bachelor’s degree preferred.

Job Duties and Responsibilities

Coordinate staff coverage of office open hours
Pick up mail from post office & coordinate outgoing mailings
Manage office,
Maintain office supplies and equipment
Administer and perform administrative and clerical functions for The Foundation and answer the telephone, transfer calls, and greet visitors to the office
Perform correspondence with donors, volunteers, scholarship recipients, and nonprofit organizations by email and mail
Copy, mail, and file acknowledgment letters
Prepare and copy meeting materials
Record meeting minutes
Answer philanthropy, grant award inquiries, and general questions about the Foretia Foundation
Receive and organize philanthropy award nominations for review
Maintain Foundation’s clipping file
Assist with events and receptions by coordinating RSVPs, nametags, and varying event support
Assist full-time staff and interns on administrative duties
Keep and maintain financial records
Manage the petty cash account for daily operations
Edit financial statements and balance sheets

Requirements to perform this job successfully:

An individual must be able to perform each essential duty satisfactorily.
The individual must exhibit a pleasant and welcoming demeanor both in person and on the telephone.
The requirements listed with this job description are representative of the knowledge, skill, and/or ability required.
Some evening and weekend work hours required at various times throughout the year in particular supporting The Foundation’s annual events.

Language Skills

Ability to read, analyze, and interpret correspondence and documents.
Ability to respond effectively to sensitive inquires and complaints.
Ability to write a business letter and other correspondences.
Reasoning ability
Ability to define problems, collect data, establish facts, and draw valid conclusions.

Other Skills and Abilities:

Ability to work without supervision.
Ability to take initiative and complete project assignments independently and on time.
Organizational skills and performing job requirements efficiently and orderly.
Ability to maintain a high degree of privacy and confidentiality.

Work Environment: