• Work hand to hand with warehouse supervisor to ensure proper counting of GIK receipts validate quantities comparatively to the packing list, report to the sender if any discrepancies at least in two days.
• Supervise casual labors in GIK loading and off-loading and conduct the physical counting in pieces.
• Make a physical counting by using an appropriate excel sheet content all information from the Donor as shown from the packing list, report to the GIK Coordinator and resume the packing list accordingly.
• Conduct a regular field supervision of GIK storage in clusters and ensure dispatches are done respecting rules

-GIK management documents are in place, well filled and filed.

• Ensure warehouse cleanness and reconciliation of documents is done every day.
• Ensure proper stacking on pallets and filing all documents related.

• Maintain update stores inventory record for all stock in a database and ensure all stores record such stock cards, ledger book, among others are updated on daily basis
• Ensure that in case there is loss/damaged units, necessary action is undertaken immediately.

-Stock card and ledger book are updated.

– Every loss and damaged is immediately reported

• Enforce inventory internal control procedures on receipt and dispatch of GIK supplies in line with the established inventory procedures and Donor requirements

• Assist GIK coordinator in organization of GIK movement according to World Vision policies and procedures.
• To support the GIK Coordinator in a maintaining an accurate and organized filing of GIK documentation including, report from field, physical inventory, internal and external correspondences and make sure that waybills from field and other relative documents are well filled and filed.
• Prepare a monthly store issue receipts for the GIK purpose by 25th, of every month.

• Ensure GIK dispatched to field have reached the destination and dispatch waybills are returned from field with confirmation of quantity received

– All GIK documents are filed.

-GIK coordinator has monthly situation of GIK in the warehouse.

-Accountability in GIK management, take part of responsibility

• Organize a quarterly stock counts in liaison with Finance department provide a record of physical balances for comparison with the ledger and prepare stock take reconciliation report.

• Comparatively to the GIK ME Database stock is accurate including GIK receipt, Gik distributed & inventory

• Conducting a closing year inventory in all stores (APs & NO)

-As required the closing year inventory must be submitted by September 25th.

• To support GIK Coordinator to promote effective and efficient coordination of GIK, clearance, storage, distribution of whole process of GIK resource-mobilization.