IFRC recruits 01 Procurement Delegate
Closing date (Geneva time zone):26-07-2019
Duty station status: Non Family Duty Station
Accompanied status: Non-Accompanied
Category of Staff: Delegate
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190-member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Cyclone Idai made landfall on the evening of 15 March 2019 in the port city of Beira located in Sofala Province of Central Mozambique. The cyclone wreaked havoc on Beira and surrounding areas resulting in loss of communication, important damage and destruction to shelter and settlements, health and WASH facilities and thousands of hectares of standing crops, communication infrastructures and as well as loss of life and injury. In response, the IFRC launched a CHF 31 million-dollar, 24 months appeal seeking to support over 200,000 people in the areas of health, shelter, WASH, Protection Gender and Inclusion and National Society Development. The IFRC has established a large operational structure working with CVM (Mozambique Red Cross) to implement the operation. To manage this emergency appeal, IFRC is seeking for procurement delegate to work closely with CVM, IFRC team and RC/RC partners to ensure the effective implementation of the operation. The procurement delegate will be responsible to ensure technical compliance with LPSCM standards and guidelines. He/she will carry responsibility for procurement activities as well as proper asset management and reporting.
With guidance and support from IFRC Logistics Team in Nairobi, the procurement delegate based in Maputo will monitor activities to enable delivery of logistics services which are in-line with IFRC LPSCM Logistics strategy and IFRC procedures ensuring right quality and optimized services that meets the requests of services users. He will work closely with CVM logistic department ensuring integrated approach with HNS and conduct activities in scope of National Society development (NSD).
Job Duties and Responsibilities
This role is primarily focused upon supervising and conducting all country level procurement activities for and on behalf of IFRC. The role will work closely with the Logistics Coordinator for delivery of logistics services with responsibility for procurement activities e.g. ensuring local sourcing, timely deliveries, quality of goods and services, local market research. This role is expected to play an active role in training and support other IFRC and National Society staff in relevant procurement activities and support the coordinator to ensure alignment in cross-function activity. As such, this role will require procurement experience as well as excellent communication and organisational skills.
Key areas of influence and key internal relationships include:
Co-ordination and execution of procurement activities
Provision of procurement support and advice to other IFRC functions to support overall IFRC service delivery
Close collaboration with Regional Logistics Unit to ensure that the best sourcing strategy is used
Provision of services to in country operating National Societies and IFRC partnersThe current main challenge faced within this role is in ensuring procurement activity is in compliance with IFRC procedures, regulations and standards.
The incumbent should set-up, plan, co-ordinate and organize IFRC country level procurement activities, in coordination with Regional Office, in full compliance with IFRC Procurement Procedures and Processes ensuring best practice to enable efficient and cost-effective procurement process meeting requirement of requestors;
As part of set up select, hire and train adequate number of qualified local support staff to support the procurement function in the operation;
To liaise closely liaise with relevant IFRC technical operational departments to establish procurement plans, procurement pipelines to keep requestors informed and ascertain needs and technical requirements/specifications from those technical departments to enable delivery in time of requested goods and services.
Survey local market to establish availability of relevant goods and services for the operation keeping a register by category for reference;
Liaise with government, international organizations and private enterprises to keep abreast of current activities in particular in the field of procurement such as local business practice, supplier availability and reputation etc. enable delivery of most efficient procurement service.
To maintain and communicate a comprehensive data of all goods and services procured at a country level, and registered suppliers to enable LPSCM Regional and Global to evaluate and instigate opportunities to consolidate supplier commercial arrangements for the benefit of the IFRC and its country partners.
To report to the country Logistics Coordinator any foreseen changes in procurement plans and activities and discuss viable approaches to efficient delivery;
Be accountable for compliant IFRC processes and procedures in the operation, support and provide advice to SPOCs for other departments conducting procurement (e.g. Administration) ensuring that all procured goods and services are compliant with IFRC regulations and quality standards and are fit for purpose and inspection compliant when required.
To provide support and training as and when required to national procurement staff, volunteers and National Societies (NS) to improve the quality of procurement services with Red Cross Red Crescent Movement, promote adherence to best practice principles and compliance with necessary regulation, legislation and IFRC procedures.
To support the Country Logistics Coordinator in managing, evaluating and reporting upon procurement activity which meets delivery, budget and quality targets in-line with IFRC procedures and country procurement plans.
Ensure BVM and ensure benchmark with international pipeline (Timeline, Quality, BVM)
Manage the sourcing, procurement and delivery of national services as appropriate in a timely and cost-effective manner.
Obtain quotations, prepare comparative bid analysis and purchase recommendations and, when authorized, purchase appropriate supplies. Organize delivery.
Manage all procurement contracts for goods and services. Maintain records and track performance for all procurement contracts.
Ensure that an efficient and up-to-date asset and material tracking system is in place for all procurement and distributions.
Identify and maintain accurate supplier information for regularly purchased items: keep informed of local market conditions and establish and maintain good working relations with suppliers and inspection companies. If a voucher system of delivery is implemented, identify suppliers, monitor stock in supplier’s warehouse and monitor voucher delivery.
Support cash-based activities and programs
Ensure integrated approach with HNS and on job training for CVM logistic unit officers
Enhance present CVM logistic practices and standards
With support from LPSCM office in Nairobi, set up logistic capacity building strategy and implement tools, including set up of logistic capacity building indicators
Completed IMPACT (BTC) course for IFRC delegates
Educated to master’s degree level or equivalent in relevant subject; preference for Logistics, procurement and supply chain management
Demonstrable of high level of competency in logistical supply chain management and procurement can substitute for degree level qualification
Availability to manage local staff/teams, direct logistics operations.
A Minimum of 5 years’ experience in procurement activities in a humanitarian organization
Ability to motivate, lead and work effectively through others to achieve operational objectives
Experience of working with a Red Cross/Crescent Society.
Strong procurement knowledge and experience, particularly in a large- scale / multiple items integrated supply-chain management
Experience in the implementation & monitoring of logistics and procurement of multifaceted reconstruction and livelihoods projects, in a recovery context
Experience of the use of Cash/Vouchers
Experience in developing and implementing trainings in supply chain management
Experience in staff management
Knowledge, skills and languages
Good planning and analytical skills – must be able to identify key information ad evaluates, to set and achieves work tasks, taking into changing demands and plan and prioritize workload.
Strong communication skills – must be articulate, approachable, collaborative, supportive and an active listener, must demonstrate tact and diplomacy.
Excellent analytic and computer skills (MS Word, MS Excel, MS PowerPoint)
Skilled in training, mentoring and coaching individuals and groups, as appropriate
Flexible and willing to deal with ambiguity, changes and challenges Able to prioritize work, multi-task and meet deadlines
Fluent spoken and written Portuguese or Spanish is required
Good spoken and written English is required
Competencies and values
Values: Respect for diversity; Integrity; Professionalism; Accountability
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
Managerial competencies: Managing Staff; Managing Performance
The Federation is an equal opportunity employer.