IFRC recruits 01 Finance Development Delegate

Finance Development Delegate

Closing date (Geneva time zone):14-08-2019

Duty station:Maputo

Country:MOZAMBIQUE

Duty station status: Family Duty Station

Accompanied status: Non-Accompanied

Duration:6 months

Category of Staff: Delegate

Grade: To be determined

Vacancy No:IFRC03268

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), IFRC is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is served by a Secretariat based in Geneva, with regional, country cluster teams and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the Movement; and expanding engagement with partners. The southern Africa Cluster Office based in Pretoria, South Africa provides representation supports to the ten National Societies (NS) of Angola, Botswana, Eswatini, Lesotho, Malawi, Mozambique, Namibia. South Africa, Zambia, and Zimbabwe. Based on IFRC mandate. Cyclone Idai made landfall on the evening of 15 March 2019 in the port city of Beira located in Sofala Province of Central Mozambique. The cyclone wreaked havoc on Beira and surrounding areas resulting in loss of communication, important damage and destruction to shelter and settlements, health and WASH facilities and thousands of hectares of standing crops, communication infrastructures and as well as loss of life and injury. In response, the IFRC launched a CHF 31 million-dollar, 24 month appeal seeking to support over 200,000 people in the areas of health, shelter, WASH, Protection Gender and Inclusion and National Society Development. The IFRC has established a large operational structure working with CVM (Mozambique Red Cross) to implement the operation.

Job Purpose

Building on the long-term finance development plan to be implemented with Mozambique RC, the main purposes of the job are:

To review of previous finance development approach in line with National Society Development Framework, new expectations and OCAC/NSD approach.

 To develop and implement a Finance Development strategy that is aligned with the regional strategy, for Mozambique Red Crossstrengthen their financial management and financial reporting capacities.

To provide guidance, advice, training and all technical support to the National Societies, in coordination with the Federation Country office, in developing transparent accounting and finance management systems, skills, structures and finance procedures in the National Societies, that meet the requirements to operate advanced financial modality such as the funds transfer system.

To provide guidance and support to the National Societies on the aspects of integrated holistic approach from the wider perspective of National Society Development   that includes finance development, risk management, grant management, sustainability as well as other initiatives that strengthen transparency and accountability.

Job Duties and Responsibilities

The Mozambique Finance Development delegate will undertake the following specific duties and responsibilities.

 Financial management and analysis:

Guide and support NS in assessment of their current financial management systems using standard and harmonised tools i.e. current accounting procedures and practices; financial rules and procedures; the division of responsibility with regards to financial management between finance and programme staff; financial reporting and budget control functions; and banking and cash management regulations.

To advise, support and facilitate NS in strengthening their financial systems and procedures, considering existing capacities, and desired improvements that match business needs, that are in line with international best practices for the not-for-profit industry.

Support NS in strengthening accounting system, budget planning and review, self-assessment and review, diversity and sustainability.

Support NS to develop and implement costing policies and indirect cost recovery systems and promote best practices to strengthen existing cost recovery mechanisms.

Lead the NS in developing strategic plan to address recommendations from external audits and self-assessment processes such as OCAC

To work in collaboration with the Community, Safety and Resilience (CSR) unit in strengthening the NS finance management capacities in emergency as part of disaster management.

Support NS in identifying capacity building need areas and assist in capacity building.

Manage the Country Office Financial Position, in relation to Income and Expenses, ensuring that Project Exposure and Unfunded Items are managed with PEAR approval limits, Donor Pledge Requirements are adhered to and that the longer-term financial situation across all projects is clearly understood by Senior Management.

Technically Manage a finance admin department of 2-3 Staff ensuring a robust efficient and effective financial infrastructure in compliance with Federation procedures, able to respond to changing requirements, and adapt to new program initiatives.

Ensure that Federation Internal control procedures are in place and compiled with, and continually review to identify possible areas of weakness in financial controls within the system, implement changes to address these.

Manage carefully the Financial assets of the country office in all locations, maintain a fully reconciled Balance sheet, with financial asset values in line with targets and commensurate with the scale of operations (60 day Turnover), with realistic forecasts of planned expenditure, limited FX Gains/Losses, and minimal Requests for Write Offs.

Liaise closely with the Technical Manager, Regional Finance Administration Manager keeping her/him updated of all significant financial issues pertaining to Mozambique Operations and seek advice/input/instruction as required.

Provide clear concise and decisive financial advice to the Country Office Senior Management and readily alert the relevant parties of areas of financial risk or irregularity.

Ensure that Administrative Services are invoiced in a timely manner and that Shared Office & Services Costs (SOSC) fee are recovered as per Costing principles of Full Cost recovery. Track and report on this shortfall in recovery of costs. Accurate calculation needs to be in place for all sub-delegations/and base camp.

Assist to Manage the monthly financial cycle, within the deadlines, without significant error and maintain the accuracy of the numbers, resulting in satisfactory audit reports and positive evaluations of the financial aspects of the operations. Liaise closely and conclude successfully, dealings with auditors either external or internal, howsoever initiated. Act upon Audit Report Recommendations and ensure implementation and follow up maintenance of these recommendations.

Record and report separately on Mozambique Idai operation financial commitments (external MoUs, pipeline purchase orders, program commitments, etc.) and be fully aware of possible commitments and planned ventures.

 Risk Management

Support NS in strengthening control mechanisms with appropriate policies, structures and resources.

Support NS in identifying risks and developing appropriate frameworks, tools to address these risks.

Promote the culture of risk awareness and appropriate risk mitigation amongst governance, management and staff.

To advise and Support NS in defining clearly roles and responsibilities of management functions about financial authority and responsibility. Support in introducing corporate governance.

Support NS in maintaining risk register on a regular basis.

Support NS on promoting a culture of fraud awareness and prevention by identifying risks that could lead to potential fraud, promoting the fraud related internal control and raising awareness of stakeholders in the National society of fraud risks.

Education

 Recognized Professional qualification in accounting/Finance (Chartered Accountant/ MBA in finance ) from a institute of repute.

Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management, etc.)

Experience

Experience of managing & supporting staff

Minimum five years’ experience of working for the Red Cross or working for a humanitarian aid organisation in a developing country.

Minimum 5 years’ experience of working in a finance / accounting role in senior position.

Experience of preparing budgets, clash-flow statements & financial plans

Experience of working with Federation accounting systems

Experience of writing narrative & financial reports

Experience in Management and Finance Information Systems (MIS/FIS)

Experience in developing the financial rules, practices and procedures for NGOs

Knowledge, skills and languages

Basic Delegates Training Course, IMPACT or equivalent knowledge

Advanced skills in computers (Windows, spreadsheets, accounting packages and word processing)

Valid international driving license (manual gears)

Strong skills in training and developing staff

Able to present financial information clearly, orally & in writing

Interpersonal skill

Basic Delegates Training Course, IMPACT or equivalent knowledge

Fluently spoken and written English

Good command of another IFRC official language (Portuguese or Spanish)

Competencies and values

Role model: Accountability-Commitment to the International Red Cross & Red Crescent Movement; Diversity-Sensitivity to diversity; Integrity-Integrity & Personal conduct; Professionalism-Flexibility & Adaptability, Resilience, management of self and others

Collaboration: Building trust; Empowering others; National Society relations; Teamwork

Achievement: Communication; Innovation-Initiative & direction; Judgement Decision-making; -Management of strategy, budgets and resources

Leadership: Building alliances-networking; Influencing-Monitoring,; Inspiration; Strategic orientation

Comments

The Federation is an equal opportunity employer.