Donor Relations Officer, Consultant
Area of expertise Resource management
Country : Ethiopia
Type of contract : Short term opportunities
Closing date : 06 November 2019, 21:59 GMT
CALL FOR EXPRESSION OF INTEREST
Hiring of Consultant (Donor Relations Officer)
Female applicants and qualified applicants from developing countries are especially encouraged to apply
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP Ethiopia Country Office seeks Expression of Interest from potential & interested individual consultants for a Donor Relations Officer position to be based in Addis Ababa. Reporting to the Communications & Donor Relations Officer and working within the Communication Unit, the Donor Relations Officer will contribute to the development of new and existing relations with government partners in order to advocate the work of WFP and raise and mobilize resources to support WFP programmes. Under the supervision of the Head of Communications, he/she will lead on the coordination and consolidation of project proposals and donor reporting, ensuring alignment with donor priorities and guidelines.
STANDARD MINIMUM QUALIFICATIONS
Advanced University degree in International Relations, International Development, Social & Political Sciences, Development Economics, Poverty Reduction or any other related field or a First University degree with related experience.
At least six years of postgraduate progressive professional experience in a relevant field of work, with a background in international humanitarian and development work;
Proven experience in the development of effective donor relations arrangements, preferably at the international level.
Fluency in oral and written English with an intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) or Portuguese (one of WFP’s working languages).
KEY ACCOUNTABILITIES (not all-inclusive)
1. Pursuing opportunities for donor engagement, strengthening partnerships, sustaining support and fundraising opportunities.
2. Lead negotiations for contributions and partnership agreements, in line with internal policies and external regulations, in order to reach advantageous outcomes, such as more flexibility and predictability.
3. Contribute to the development of external engagement strategies with the Head of Unit;
4. Contribute to the management of a portfolio of partnerships, soliciting contributions, providing donor stewardship, and analysing results, in order to maximise resources raised.
5. Provide support to technical units in the Country Office, Regional Bureau and/or Headquarters as required, in order to assist them to effectively mobilise donor resources and to ensure the donor conditions are met and adhered to at different programming levels.
6. Prepare briefs on resourcing outlook for: Country Strategic Plan (CSP) and Country Budget Portfolio (CBP); Country/Regional/Division Directors; the Strategic Programme Review Process (s-PRP) and the Electronic Programme Review Process (e-PRP); supply chain meetings; and operate as a resourcing focal point in order to ensure that concerns are adequately considered.
7. Contribute to the development of a donor landscape tool to keep management abreast of main donor priorities.
8. Collate and analyse data for the preparation of accurate and timely reporting on donors and programmes, to enable informed decision-making and action planning by senior stakeholders.
1. Proactively contribute to ideas and highlight fundraising opportunities to senior managers for new strategies to maintain and increase funding from new and traditional donors.
2. Prepare and provide regular information to educate new and potential donors on the strategy, design, relevance and impact of WFP programmes, and to advocate the work of WFP.
3. Represent WFP at relevant international meetings in such a way that advances the government partnerships strategy and objectives and builds support for WFP activities.
4. Prepare and provide inputs for briefing documents for senior level management meetings with donors.
5. Maintain effective relationships with representatives of government donors through appropriate channels, and coordinate donor meetings, attending where required.
6. Coordinate work with other government partnership officers to ensure the flow of information and other WFP units to align activities and ensure donor visibility and that donor conditions are met.
7. Ensure that donor visits are strategic, well-timed and smoothly executed and keep calendar of reports due to donors.
8. Coordinate and consolidate the design process of full proposals and concept papers for the Head of Unit’s review. This requires providing clear instructions to other units on donor requirements and ensuring that donor priorities are reflected in proposals.
9. Ensure tracking of all proposals developed, awarded, and grants implemented and closed-out.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Ability to translate political positions and agreements into meaningful operational outcomes
• Experience in external engagement with donors, and must have clear understanding of working with WFP partners (USAID, DFID, UNHCR, Government etc)
• Sound understanding of international humanitarian and development concepts, principles with a broad knowledge of best practices, techniques and processes
• Excellent communication and negotiation skills with strong drafting & report writing skills
• Resource Mobilization and Project Reporting Systems skills
• Demonstrates openness and transparency
• Excellent time management and prioritization
4Ps CORE ORGANISATIONAL CAPABILITIES
• Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
• Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
• Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
• Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.
• Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
• Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
• Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
• Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).
• Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
• Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
• Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
• Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.
• Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
• Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
• Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.
• Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.
Capability Name Description of the behaviour expected for the proficiency level
Relationship Management Demonstrates ability to formulate and maintain strong relationships and develop networks with appropriate stakeholders. Leads in implementing identified strategy to raise the profile of WFP, build relationships and further organisational aims.
Communication Expertise Facilitates and contributes to open verbal or written communication with stakeholders as required (i.e. through preparation of targeted written or visual communications materials, presentations, and official documentation) to convey tailored messages. Engages in mutually informative discussion with partners and influencers.
Information Analytics, Reporting & Management Demonstrates ability to conceptualise impactful means for reporting outcomes of multilateral/interagency dialogues to facilitate decision-making. Utilises partnership information and analysis to form insights which support fact based discussion for enhanced partner relationships, proactively identifying opportunities for improvement. Maintains, manages and analyses information in appropriate WFP systems.
Resource Mobilisation Demonstrates the ability to design and manage the full resource mobilisation lifecycle, including negotiating with partners and key stakeholders, providing resourcing advice and briefs to senior managers, leading medium/large teams and strategically allocating material and other appropriate resources.
Business Process Support & Technical Guidance Provides advanced technical support to other business areas. Troubleshoots complex system issues and contributes to the design and implementation of system changes. Provides input into the training and support strategy for technical systems users. Demonstrates managerial skills in leading medium/large teams in the delivery of support and technical guidance.
TERMS AND CONDITIONS
Consultant L1, 11 Months
DEADLINE FOR APPLICATIONS
6th November 2019
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.