Operations Specialist (Business Support), (P-3), Fixed-Term, Kinshasa, Democratic Republic of the Congo (DRC), #84117 (524066)
Job Number: 524066 | Vacancy Link
Locations: Africa: Congo, Dem. Rep
Work Type : Fixed Term Appointment
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a fulfilling life.
In spite of its vast physical size and limitless natural resources, the Democratic Republic of Congo (DRC) is one of the poorest countries in the world, ranking 176th out of 188 countries in the 2015 human development report. Child poverty is widespread, particularly in conflict-affected and hard-to reach areas. According to a recent UNICEF study, 80 percent of children aged zero to 15 years old experience at least two major child rights deprivations. Despite sustained growth in recent years, the size of DRC’s economy remains far too small to provide enough government revenue to meet the basic needs of the population, children in particular. Since 2016, political instability, the persistence of conflicts in Eastern DRC and a sharp fall in global commodity prices have been aggravating factors.
DRC is one of the over 190 countries and territories around the World where UNICEF works to overcome the obstacles that poverty, violence, disease and discrimination place in a child’s path.
How can you make a difference?
The UNICEF DRC Office is seeking to recruit to the post of Operations Specialist – Business Support. The selected candidate will be accountable for supporting both the Operations Manager and the Deputy Representative – Operations in the management of cost effective, efficient and secure operations, in support of the management, administration and implementation of the DRC Country Office’s programmes. She/he will help manage the office’s operations-related functions in accordance with the strategies, plans and decisions made by Country Programme Management Team.
Within the delegated authority and under the given organizational set-up, the selected candidate may be assigned the accountabilities for all or part of the following areas of major duties and key end-results:
1. Effective operations of financial, human resource and administrative management
Manage and ensure the effective, equitable and efficient operations of the office’s finance, human resource and administrative systems to support and facilitate the attainment of programmatic goals and objectives by meeting changing operational requirements. Advise management and assist in establishing new offices.
2. Policy interpretation and application
As technical professional and manager, accountable for the correct and consistent application of organizational policies and procedures in the management of finance and administrative functions through the provision of technical leadership and operational support to the country office.
Contribute to global and regional strategic planning and policy changes/formulation on operational matters as necessary. Provide technical input to contribute to the establishment of operational guidelines in close coordination with the Operations Manager and Deputy Representative – Operations, the Regional Operations team and the Division of Financial and Administrative Management (DFAM).
Implement the effective communication, training, roll-out, monitoring and evaluation of new operational initiatives, guidelines and procedures.
3. Fiduciary integrity/responsibility for funds and assets
Safeguard the financial resources entrusted to the office by advising on and/or managing financial assets, financial planning and cash management activities and by recommending improvements to the financial and administrative management systems and procedures. Accountable for fiduciary integrity/responsibility for funds and assets taking decision on all operational and financial transactions, disbursement of funds, and administrative arrangements.
Ensure efficient, cost-effective and transparent utilization of resources through knowledge and technology transfer between offices and consistency of approaches.
4. Leadership in strategic planning and policy formulation in the areas of operations
Play a major role in strategic planning and decision-making within the UNICEF Operations and provide sound professional input and oversight to the development, reform and change of financial, human resource and administrative policies, systems and procedures.
5. Office Services
Ensure the provision of basic office services including space management, equipment, communications and security to enhance staff safety and productivity.
6. Country Programme Management Plan (CPMP)
Development of the finance, budget and administrative components of the CPMP is timely completed; participate in the review of office structures and operations, and compilation of required job descriptions, prior to budget preparation, in line with the country programme commitment; contribute to the preparation of budget and the accompanying justification and documentation. Participate in the country programme strategy, development, planning and preview/review meetings, to identify staffing and administrative operational requirements. Within the framework of the CPMP, coordinate and contribute towards human resources planning.
7. Compliance and Internal Control
Monitor and manage budget process. Ensure all other operational reporting requirements are fully met for the office. Monitor compliance with all operational systems and procedures and ensure integrity in all financial, and other administrative operations of the office.
Serve as the focal person for office management indicators; ensure all other operational reporting requirements are fully met for the office; in collaboration with the Deputy Representative, ensure the implementation of agreed audit recommendations; advise on corrective measures to be taken and establish relevant internal controls. Develop training activities to ensure effective operational performance and efficiency.
8. Staff Learning and Development
Develop training activities to ensure effective operational performance and efficiency. Develop and implement effective staff learning and development programme activities for both programme and operations staff on operational matters for capacity building. Plan and conduct operations workshops for staff’s competency building, staff development, learning and career development. Provide coaching and counselling to the staff on performance enhancement/development.
9. Partnership, Coordination and Collaboration
Maintain government counterpart relations; resolve issues pertaining to conditions of service, operational facilities and privileges within the context of the Basic Cooperation Agreement; Ensure adherence to financial regulations and rules pertaining to Cash Assistance to Government (CAG).
Cooperate and coordinate with other UN agency counterparts in the UN reform initiatives (including Harmonized Approach to Cash Transfers (HACT) capacity building of International Professionals (IP), common services and premises agenda, etc.).
Advise the Operations Manager on finance, human resource and administrative matters providing guidance on all operational submissions for the approval of the Deputy Representative – Operations; brief office staff on financial, human resource and administrative policies and procedures providing authoritative advice; provide technical guidance and oversight to junior Operations staff in country offices and swiftly resolve operational issues.
Make substantive recommendations on the improvement of systems and internal controls, planning and restructuring and resolution of sensitive issues and problems, taking into account the prevailing conditions in the locality.
Provide advice to all consultative and management committees (e.g. APC, JCP, JCC, CRC, PSB, TRT, PBR and Training); Organize and train committees in compliance with guidelines.
Collaborate with senior Programme Officers and country office staff providing creative problem solving in support of programming activities while maintaining sound internal operational controls.
Represent the office in meetings with local banks and administrative suppliers; negotiate locally issued contracts as well as in meetings with other UN Agencies to coordinate operational matters and activities, including harmonization of the UN common system.
Represent UNICEF in the local salary survey committee and fully participate in all processes of the salary survey review and administration to ensure the methodology is applied correctly throughout.
Coordinate promptly with the Regional Office, the Head of Office, Programme Officers and other staff in the country office for security-related issues and emergency operations. Provide operational support to emergency preparedness and emergencies. Inform and update all staff members in the country office on security related issues and emergency operations.
To qualify as an advocate for every child you will have…
An advanced university degree (Master’s or higher) in one of the following fields is required: accounting, business administration, economics, or financial management.
*A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
A minimum of five (5) years of relevant professional experience in one or more of the following areas is required: office management, finance, accounting, ICT, human resources, supply, administration or other related areas.
Developing country work experience and/or familiarity with emergency is considered an asset.
Fluency in English and French is required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are:
Diversity and Inclusion
Drive for Result [II]
Working With People [II]
Applying Technical Expertise [II]
Formulating Strategies and Concept [II]
Leading and Supervising [II]
Planning and Organizing [III]
View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
* Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offer of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.
Closing Date Sun Aug 04 2019 23:55:00 GMT+0100 (Afr. centrale Ouest)