Operations Manager (Internal Control), (P-3), Fixed Term, Bamako, Mali, #94651
Job Number: 530512 | Vacancy Link
Locations: Africa: Mali
Work Type : Fixed Term Appointment
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a future.
Under the direct supervision of the Deputy Representative of Operations, the Operations Specialist (Internal Control) is responsible for establishing standards and procedures to reduce illegal, unethical and improper conduct for ensuring these standards are communicated and institutionalized throughout the Office, and for monitoring the Office’s compliance with these standards and procedures. He serves the senior management by reporting on the Office’s compliance efforts and providing guidance on compliance matters. He will provide a support to other UNICEF Mali Field offices on risk mitigation measures as and when required.
How can you make a difference?
Humanitarian work is fraught with risks. When risks are well managed, extraordinary results can be achieved; inadequate management of risks can jeopardize the achievement of results. Many problems affecting children cannot be solved by doing « more of the same, » and call for new and innovative approaches and flexibility often involving additional risk. Hence the need for an Audit and Assurance Specialist covering programme and the operating environment.
Major duties and responsibilities:
In consultation with management and the Office of Internal Audit and Investigation (OIAI), Investigates allegations and fraudulent activities; evaluate and process evidence; prepare detailed reports based on findings; present expert testimony where necessary; train assurance section personnel in forensic investigation; based on OIAI investigative policies develops office procedures to prevent fraud activities and reduce allegations; identifies the weakness of current control process and recommends enhancements. Collaborates investigation with appropriate business partners (sections heads, Chief of Field Offices and other persons internal and external to UNICEF for examples private & Government partners in Bamako, the regions, and districts).
In consultation with management, operations and programme colleagues, develop, manage and implement the office Assurance plan (number of programme visits, spot checks, audits) for implementing partners; conduct yearly office wide financial assessment and recommend appropriate course of action.
Support the budget management process through sound reporting. Process compliance analysis of the systems and procedures and advise the Deputy Representative Operations on integrity in all financial and other administrative operations. Advises on relevant internal controls to be established based on findings.
Support the development of training activities to ensure effective operational performance and efficiency. Support the Deputy Rep Ops in identifying potential learning activities for capacity building of UNICEF staff and partners in good business practices.
Internally within UNICEF Mali, periodically conduct financial assessment of contractual obligation with third parties (individual and Institutional contractors) to ensure key deliverables are sufficiently met.
Develop and Manage an effective risk management structure; conduct risk management trainings; develop risk profiles and matrices (risk control library with mitigating measures) to monitor the effectiveness of risk practices including and highlight new risks or « red flag ». Conduct statistical analyses to quantify and qualify risk.
Articulate how staff members are expected to manage risks in key risk areas, ensuring an appropriate balance between avoiding and accepting risk; and foster a culture that encourages dialog about risks and an effective response to risk, both strategically and in day to day operations.
Facilitate a change in organizational culture to enhance risk management practices; and provide assurance to stakeholders that UNICEF’s objectives would be met, key risks would be better managed, and results would be demonstrated.
Create a forward-looking rather than reactive risk management by encouraging well planned and well managed risk-taking.
To qualify as an advocate for every child you will have…
An advanced university degree (Master’s or higher) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance is required or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable, Certified Forensic and Investigative Auditor (CFIA) or ACFE (Certified Fraud Examiner) and certificate course in Certified Risk Management Assurance (CRMA)) from an internationally recognized institute/body of accountancy with valid membership in good standing is required.
A minimum of five (5) years of professional experience, at the national and/or international level, is required, specifically in implementing organizational initiatives in one or more operations management area including budget; financial management and in risk management and auditing;
Prior experience in the development sector or UN system/ international NGOs would be an asset.
Additional experience in one or more of the following areas, would be desired: Audit and investigations, Safety and security, Grant Management, Enterprise Risk Management.
Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/emergency context is an asset.
For country offices with a significant private sector fundraising operation, prior experience working with or in the private sector, and supporting private sector fundraising, is desirable.
Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
Knowledge of Results Based Management is a requirement.
Experience in supporting successful client-oriented work units is an asset.
Familiarity with Microsoft Office applications is required.
Fluency in English and French is required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication (II), Working with People (II) and Drive for Results (II).
The functional competencies required for this post are:
Leading and Supervising (II)
Formulating Strategies and Concepts (I)
Relating and Networking (II)
Deciding and Initiating Action (II)
Following Instructions and Procedures (II)
Creating and Innovating (I)
Entrepreneurial Thinking (I)
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
* Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
* Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
* Please note that this is a non-family duty station.
* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offer of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.
Closing Date Tue Mar 17 2020 00:55:00 GMT+0100 (Paris, Madrid)