Position Title : Financial Officer
Duty Station : Tangier, Morocco
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 01 August 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Bahamas; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Lesotho; Libya; Marshall Islands; Mauritania; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Paraguay; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
The Financial Officer will work in a complex, 26.5 M USD five-year program (USAID MCRA) with two donor accounts (USAID and UK-FCO). The program includes 12 M $ for a dozen implementing partners, including two international implementing partners (IPs). The program provides services to more than 10,000 marginalized youth each year and works with government partners in four large implementation zones and a dozen communities, involving more than 400 staff and volunteers (including IP staff).
Under the overall supervision of the Chief of Mission, under the direct supervision of the Program Manager, and in coordination with the Administrative and Finance Officer (AFO) in Tangier and the Resources Management Officer (RMO) in Rabat, the successful candidate will be responsible for coordinating the financial functions, namely accounting, budgeting and reporting functions to support the implementation of the FORSATY (“Favorable Opportunities to Reinforce Self-Advancement for Today’s Youth”) program.
Core Functions / Responsibilities:
1. Facilitate the financial management of all the activities of the FORSATY Program, including the oversight of financial expenditure and accountability.
2. Monitor and track the funding resources, transactions and project expenditures and undertake preliminary financial analysis of resources under the FORSATY Program. Highlight unusual transactions, recommend corrective action and provide information and data as required.
3. Highlight significant under/over expenditures to program staff to ensure timely action by colleagues involved in the implementation of the program.
4. Provide technical support to the Program Manager and finance support staff throughout the program cycle to facilitate compliance with and the correct application of IOM’s finance regulations, rules and procedures.
5. Inspect payroll versus budgets, ensuring that staff salaries are charged to the correct budget lines in accordance to IOM’s projectization criteria and budget lines nature and funding.
6. Ensure adequate application of IOM’s financial instructions and application of internal control procedures to safeguard the Organization’s assets, control cash and prevent fraud. Alert the RMO in a timely manner of unusual or irregularities regarding transactions, and delays impacting timely reporting.
7. Apply various systems and tools that ensure zero tolerance for corruption or embezzlement throughout projects implementation.
8. Act as a focal point for audits and verifications and other ad-hoc reports by ensuring that required documentation is available in a timely and effective manner including archived documents.
9. Draft interim and final donor financial reports that are consistent with the narrative reports and check that they are in accordance with IOM regulations, donor agreements and established procedures and bring issues to the attention of the supervisor.
10. Provide support to the Resources Management Unit in IOM Rabat including matters related to administrative and financial issues. Monitor financial dashboards of the FORSATY program accounts and budgets and analyze variances between budget and actual expenditures and project commitments.
11. Assist the Program Manager and coordinate with the AFO in preparation of FORSATY program budgets and reports as required.
12. Undertake quality control checks on requests for payment, purchase requests and other requests that will result in financial obligations by field offices.
13. Liaise with relevant units in the implementing offices, including the procurement and logistic unit, with regards to financial activities of the missions.
14. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Finance, Accounting, Business Administration, Economics or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
• Substantial experience in handling financial management, accounting and budgeting systems;
• Experience in financial management of multi-donor programs;
• Familiarity with IOM’s financial systems and audit requirements;
• Experience with USAID regulations is an advantage;
• In-depth knowledge of IOM/UN regulations, policies and procedures;
• Knowledge of International Public-Sector Accounting Standards (IPSAS);
• Ability to produce financial analyses and reports;
• Experience in SAP is highly desirable;
• IOM experience is an advantage.
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and Spanish is an advantage.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 August 2019 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment