Resource Management Analyst

Organization: World Bank

Sector: Resource Management

Grade: GE

Term Duration: 3 years 0 months

Recruitment Type: Local Recruitment

Location: Lome,Togo

Required Language(s): French & English

Preferred Language(s):

Closing Date: 10/15/2023 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visitwww.worldbank.org

Regional Context

Western and Central Africa (AFW) Region. We need the best and brightest talent focused on Sub-Saharan African countries in order to harness the potential and innovation happening across the continent. Africa is a continent on the move, with a young population and a growing market of nearly 1.2bn people. We are committed to making the Africa regional teams into leading innovation hubs.

Yet, these vast opportunities are tempered by persistent gaps in education, health, and skills, which have Africa only reaching forty percent of its estimated potential. Moreover, conflict, food insecurity, population growth, and the disruptive forces of climate change threaten to curtail or even reverse the progress that has been made over the past decades.

In West and Central Africa, the World Bank is a leading partner with a growing portfolio of 387 projects totaling more than $44.1 billion in areas such as agriculture, trade and transport, energy, education, health, water, and sanitation- all to support job creation, gender equality, poverty reduction, and better lives. Across the continent, the World Bank’s program has nearly doubled over the last 10 years. By 2030, about 87% of the world’s extreme poor are projected to live in Sub-Saharan Africa, so this is where our mission to end extreme poverty and to promote shared prosperity will be achieved.

Unit Context

The Resource Management Unit of the Africa Region (BPSAF) is responsible for business planning, budgeting, work programming, deliverables reporting, and financial reporting for all the departments in the Region.  In addition, in country offices, BPSAF staff performs accounting, payment processing, cash management and administration functions.  Overall, BPSAF ensures that each department maintains cost efficiency and effective controls over all financial transactions and provides support for effective management and monitoring of deliverable.

The Resource Management Analyst (RMA) position is based in Lomé, Togo Country Office within the Country Department covering Benin, Cote d’Ivoire, Guinea, and Togo. The RMA is the focal point of coaching and mentoring of new RM staff who will handle accounting, resource management, controls, and administration for the country office. The RMA works independently under the oversight of the Country Manager and the overall supervision of the HQ-based Chief Administrative Officer (CAO) and Senior Resource Management Officer.  The RMA’s functions range from primary responsibility for accounting transactions and vendor payments, to performing compliance reviews and reporting to central control units, to setting / streamlining procedures in the office while ensuring appropriate controls are in place and supporting and advising staff on a host of RM topics. The RMA also plays a key role in the administration and dissemination of Resource Management policies of the Bank.

The RMA is expected to be innovative and deliver quality work, striking a balance between RM technical excellence and client focus.  The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team.  Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must.

Roles and Responsibility:

The key accountabilities of the RMA are as follows:

1.Financial Management of Country Office Work Program and Resources

•Accountability:  Under the supervision of the Country Manager and the Sr. RM Officer, and the general direction of the Chief Administrative Officer, responsible for the effective financial management of country office expenses.  Oversee the country office accounting function, including preparation of Monthly Submission Report, commercial bank account reconciliation. Review regularly the open item accounts and resolve the outstanding items within Controller’s mandated time frames.

•Budget Planning & Monitoring:  Work closely with the CMU RMO or HQ Budget Officer in planning of expenses for day-to-day running of the country office, and report to the Sr. RM Officer and Country Manager on expenses throughout the FY.

•Cost Analysis and Effectiveness:  In coordination with the CMU RMO/HQ Budget Officer, compile and analyze cost data at the country office level, measuring effectiveness and proposing solutions as needed.  Undertake comparison of costs among different providers, seeking the best value for the Bank.

•Cash Balance:  Ensure that unit has optimum cash balance in commercial bank.  Prepare cashflow projections. Review accounting transactions, reconciliation reports, open-item reports, monthly accounting reports, scorecards, quality assurance reports.

•Payments:  Calculate, prepare, and make payments for the country office against all expense categories, for International Bank for Reconstruction and International Financial Corporation.

•Process transactions in the Asset Management module for office and residence inventories (if applicable) and regularly update the Insurance Master Database.

2.Financial Control and Fiduciary Responsibilities

•Support internal controls framework of financial transactions and business operations to ensure financial integrity is maintained, including review of effectiveness of the internal control systems and monitoring, and providing advice for strengthening framework.

•Work with Country Representative to ensure a strong control environment in the office.

•Provide guidance, advice, interpretation and recommendations to Country Representative and staff on RM policies and procedures.

•Ensure that audits and Quality Assurance Review (QAR) recommendations are implemented.

•Coordinate preparation of World Bank Group Finance and Accounting Scorecard responses and implement recommendations.

•Maintain consistency in the application of accounting rules and procedures, including safeguarding of cash and checks.

•Monitor outstanding Statements of Expenses and travel advances and take appropriate action.

•Review general ledger accounts regularly to ensure accurate posting.

3.Team Lead Role

•Coach and mentor new recruits in overall RM tasks and institutional policies and procedures.

•Guide and supervise other RM and Administration staff on agreed processes and coordinate the integration and consolidation of country office inputs during planning and allocation exercises.

•Exercise significant team leadership, encourage, and promote team spirit within the RM team and coach junior RM staff.

4.General Administration

•Collaborate with Global Corporate Services Project Manager/Facilities Manager on new office building construction and smooth office move.

•Collaborate with IT Analyst for facility management to ensure smooth operation of office facilities on a daily basis, seeking opportunities for improvement where appropriate.

•Ensure that the Bank’s assets and inventories are appropriately recorded and safeguarded.

•Oversee the local administrative procurement of supplies, goods, and services.

•Help in development of administrative policies and practices in consultation with other units for the efficient and effective operation of the country office.

•Liaise with local commercial house bank.

5.Analysis, Monitoring, Reporting and Communicating

•Proactively establish and maintain interface with the client, providing high caliber support.

•Review accounting transactions, reconciliation reports, open items report, monthly accounting reports.

•Monitor and review country office budget and expenses, identifying/resolving issues and discussing them with the HQ Budget Officer / CMU RMO and country office management.

•Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, and other day-to-day transactions.

•Ensure effective back-up arrangement and timely submission of tasks/outputs.