Intersos recruits 01 Protection Programme Manager

Terms of reference

Job Title: Protection Programme Manager – GE – South Sudan

Code: SR-41-1072

Duty station: Yei, with different missions throughout Greater Equatoria and some periods in Juba

Starting date: ASAP

Contract duration: 3 months

Reporting to: Head of Mission

Supervision of 8 staff

Dependents: n/a

General context of the project

Yei is consistently identified as a priority location for interventions due to ongoing conflicts between government and opposition forces, lack of access in surrounding rural areas and challenges facing static partners in responding to the growing number of IDPs. Constant and rapid displacement of populations from surrounding areas, high levels of violence towards civilians in the form of looting, gender-based violence (GBV) and actual conflict surges between factions exacerbate an already critical situation. The city of Yei is located in Yei County, Central Equatoria in southwestern South Sudan, close to the international borders with the Democratic Republic of the Congo and the Republic of Uganda.

The security situation in and around Yei Town is fluid, with increased tensions in proximal locations to Yei particularly in counties such as Lainya, Wonduruba, Katigiri, Otogo, Mugwo and Lujulo. The continued clash between government and opposition forces has seen advanced military offensives across the region, while civilians bear the brunt of the conflict. Restrictions issued by the armed elements has affected movement of villagers into town in search of economic opportunities and livelihoods. Between January and February 2019, the conflict between the armed groups escalated and spread along the Yei-Maridi road and towards Morobo counties with reported displacements in Morsak, Ombasi, and Lujulo [1]

By mid-February, more than 9,500 IDPs had been registered by local authorities and community-based protection networks (CBPNs) in Yei Town with continuous reports of more arrivals. Lack of access to theareas surrounding Yei, due to insecurity, is a consistent barrier in the ability of partners to accurately track the movement of IDPs. Furthermore, increased armed clashes across Yei and surrounding areas have severely hampered the efforts of humanitarian partners. It is likely that the continued abuses by these armed actors will result in dwindled service provision in areas outside Yei, thus creating a pull factor for beneficiaries to move to Yei Town for services. FGD’s and KII’s with IDPs on the ground revealed numerous protection violations:

• Prevalence of sexual violence, particularly against women and children during their movement to seek refuge;
• Reports of looting of civilian properties, including burning and destruction of houses;
• Physical violations and indiscriminate killing of civilians, as reported by interviewed IDPs;
• Arbitrary arrests and detentions, including abduction and recruitment of males into armed groups, including children;
• Cases of UASCs with little possibility for FTR due to lack of access;
• Prolonged conflicts and multiple displacements affecting the mental, physical and socio-economic wellbeing of IDPs;
• Reports that displaced persons outside of Yei town have been without food or access to services for lengthy periods of time;

Therefore, the proposed intervention aims to provide rapid life-saving protection assistance to populations affected by the ongoing crisis in Yei, through:

• Quality GBV service provision by INTERSOS’ Rapid Response Mechanism to 3,070 individuals as direct beneficiaries.
• Ongoing support to and capacity building of static GBV partners and service providers benefiting indirectly 12,500 beneficiaries.

[1] Protection Cluster Situation Report: February 2019

General purpose of the position

Full managerial and technical responsibility of the project implementation, including procurement, selection of staff, monitoring and financial supervision of expenditures against target activities. S/he will support training and will supervise all the activities in the field locations. S/he is responsible of regular donor reporting and attends technical coordination meetings, the incumbent work under the overall supervision of the Head of Mission. S/he will substantially contribute to the identification and formulation of new project propositions, based on the main outcomes of the implemented operation and according to the strategic inputs given by the Head of Mission. ​

Main responsibilities and tasks

The PM manages, coordinates and supervises the project staff for the implementation of activities and services, ensuring timely and quality implementation and monitoring in compliance with relevant Standard Operating Procedures, International Principles and Guidelines as well as INTERSOS Fundamental Charter and Code of Ethics.

Project Management:

• Planning, coordinating, monitoring and evaluating the implementation of the project, ensuring timely and quality delivery of services as per approved project’s proposal
• Ensure, in line with INTERSOS internal rules and regulations, donor regulations and international humanitarian standard (such as SPHERE) the management of the project
• Conduct regular field visits to assess program quality and progress toward objectives, facilitate collective problem solving with staff and other stakeholders to address challenges
• Monitoring financial supervision of expenditures an appropriate budget management
• Coordinating with the Finance and Logistic department to procure materials necessary for the implementation of the activities in a timely manner to ensure adequate supply at the intervention sites
• Liaising with sector appropriate local government and authorities, non-state actors, UN agencies, NGOs, and donors at field site level, in coordination with the HoM
• Plan and distribute tasks and workload among the teams, guiding their understanding of the issues linked to the Project and the Mission through regular working meetings and feedback, in order to ensure an efficient deployment of the resources and the achievement of the expected goals
• Inform the field team on the instructions given by the Capital promoting fluent, smooth written and oral communication and information flow and ensuring confidentiality and full compliance with security rules and medical ethics
• Supervise the project material resources put at INTERSOS ’s disposition in order to ensure a correct use and its longevity
• Supervise all orders (medical and logistical) and the Project’s purchases as well as the financial indicators, with the support of the capital referents, in order ensure efficiency, adequate supply at the intervention sites and early detect deviations and its causes.
• Ensure appropriate budget management
• Monitor the risks and threats around the project(s), documenting the situation and analyzing the consequences of political decisions or negotiations in course
• Proactively participate in relevant technical coordination meetings and working groups.

Staff Supervision:

• Provide technical supervision and guidance to the team
• Be responsible for the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for
• Identify training needs, provide individual follow up and coaching, carry out end of mission evaluation of the team members and lead internal communication initiatives in order to facilitate people’s integration and professional development and to maximize their capabilities and commitment to project’s goals.

Reporting:

• Developing regular reports, including donor reporting and the Project Appraisal Tool, ensuring accurate data collection and timely submission
• Ensuring accurate data collection and reporting are submitted in a timely manner for all activities within the project
• Elaborate the Project’s institutional memory, keeping written records (and file them) on its development.

• University degree or equivalent level in economics, public health disciplines, social sciences or similar. Desirable degree/Master in Project Management.

Professional Experience

• At least 3 years of significant international experience in similar positions or in humanitarian sector
• Extensive working experiences in Project Management
• Sound knowledge of PCM
• Solid knowledge of financial monitoring and reporting tools

Professional Requirements

• At least 3 years of significant international experience in similar positions or in humanitarian sector
• Extensive working experiences in Project Management
• Sound knowledge of PCM
• Solid knowledge of financial monitoring and reporting tools

Languages

• Proficiency in English (conversation, reading and writing) required

Personal Requirements

• Sound personal organizational skills, including time management, ability to meet deadlines, multi-tasking, prioritization of tasks, and working under pressure
• Highly developed cultural awareness and ability to work well in an international multiethnic and multicultural environment
• Proven management and leadership skills
• Ability to deliver high quality work in short periods of time and to work under pressure
• Flexibility to respond to changing nature of humanitarian context and operational difficulties in the field
• Willingness to accept basic living standard and frequent field missions

Ability to establish collaborative relationships with staff, beneficiaries and other stakeholders

In case you encounter difficulties applying through INTERSOS platform, you can also apply by sending your CV, motivation letter via email to [email protected], with subject line: “SR-41-1072 – Protection Programme Manager – GE – South Sudan”.

Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.