NATIONAL ADMINISTRATIVE ASSOCIATE
Closure Date: 07/Nov/2019, 10:59:00 PM
Organizational Unit: FRMLW
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Malawi-Lilongwe
Duration: 12 months (with possibility of extension)
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.
Qualified female applicants are encouraged to apply.
People with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidentiality.
Through its Country Offices, or FAO Representations, FAO assists governments to develop policies, programmes and projects to address hunger and malnutrition, and provides technical support for the sustainable development of their agricultural, fisheries and forestry sectors and to respond to crises. The administration Associate will be hired under project UNJP/MLW/071/EC. The position will provide administrative support services to all FAO personnel working in FAO Malawi.
The National Administrative associate will be under the overall supervision of the FAO Representative in Malawi and the direct operational supervision of the International administrative Officer.
The National Administrative Associate will assist with administrative and logistic affairs in general, and be responsible for protocol, travel and security affairs in particular
Tasks and responsibilities
The incumbent will work more specifically:
Assist the International Administrative Officer with administrative and logistic affairs at the FAO Representative Office;
Be responsible for protocol affairs, including developing and maintaining relationship with relevant government departments, such as the Ministry of Foreign Affairs and International Cooperation, the Malawi Revenue Authority, the Department of Immigration Affairs and the Road Traffic Department; processing visas, residences permits and identify cards for international staff and consultants; processing in-coming and out-going shipment arrangements, VAT exemption and refund, and car registration for international staff/consultants and the FAO office;
Be responsible for travel affairs, including processing travel authorizations, travel claims, and UNDSS security clearance for FAO staff , consultants, government counterparts and other partners in line with FAO travel entitlements.; flight and hotel bookings; preparing Purchase Requisitions and Travel Purchase Orders; liaising with the Logistics Officer to arrange transportation for staff proceeding on field duty missions addition, request for the necessary clearances e.g. NPP Travel Waiver.
Provision of information to the staff on travel including entitlements, travel routes and hotel arrangements.
Be responsible for security affairs, including working as the focal point person of the FAO Representative Office in the UN security management working group; and liaising with UNDSS on all security related affairs;
Performs other tasks as required by the International Administrative Officer.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
University degree in Business Administration or related areas;
At least five years of working experience in administration, protocol or travel management;
Fluent in English speaking and writing;
Good knowledge of computer application, internet and office equipment.
National of Malawi.
FAO Core Competencies
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Knowledge and experience in computerized travel/protocol/security systems;
Experience in working with Government or UN agencies in administration or protocol;
Capacity in effective relationship and partnership building;
Capacity in communication and team building.
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: [email protected]
Applications received after the closing date will not be accepted
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
HOW TO APPLY
Candidates are requested to attach a letter of motivation to the online profile.
We encourage applicants to submit the application well before the deadline date.
FAO IS A NON-SMOKING ENVIRONMENT