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Deadlines for grant applications



 

The application process for different GPE grants vary according to the type of grant.

Sector plan and program development grants can be requested at any time. Program implementation grants and Multiplier grants follow a specific calendar with several steps for applicants to provide documentation and for GPE to review and respond.

Knowledge and innovation grants and advocacy and social accountability grants have their own calendars.

 

Program implementation grants

These grants include both education sector program implementation grants (ESPIG) and GPE Multiplier grants. Note that steps 1 and 2 in the calendar below don’t apply to Multiplier grants.

Step taken by the applicant
Step taken by the GPE governance
Step Application rounds
Jul 2020 Oct 2020 Jan 2021
The matrix, which shows a country’s readiness to fulfill the requirements for an implementation grant, is submitted to the GPE Secretariat. This is submitted at the time of the expression of interest for Multiplier grants.1. Submit requirement matrix Jan 22, 2020 March 25, 2020 Aug 7, 2020
The program outline, which shows what the country will implement with the grant, is submitted to the GPE Secretariat. The outline includes a description of the fixed and variable parts.2. Submit program outline 10 to 12 weeks prior to submission of the draft program document (step 6)
The GPE Secretariat finalizes the review of the program outline and requirement matrix to assess the country’s readiness to access the grant, the scope of work in the program and the fit with GPE’s objectives.3. Complete phase 1 of quality assurance review Mar 13, 2020 Jun 9, 2020 Sep 11, 2020
In some cases, the GPC reviews the requirement matrices and sends feedback to the applicants.4. Grant and Performance Committee meeting Apr 15-17, 2020 Jun 15-17, 2020 Oct 26-28, 2020
The ESP package including appraisal and endorsement is submitted to the GPE Secretariat5. Submit education sector plan package Apr 28, 2020 Jul 22, 2020 Oct 23, 2020
The program document, including a results framework and detailed draft budget, is submitted to the GPE Secretariat.6. Submit draft program document May 13, 2020 Aug 7, 2020 Nov 2, 2020
The GPE Secretariat finalizes the review of the draft program document to ensure it is grounded in quality standards and follows variable part criteria if applicable.7. Complete phase 2 of quality assurance review Jun 15, 2020 Sep 9, 2020 Dec 2, 2020
The application package is submitted to the GPE Secretariat for review.8. Submit final application Jul 28, 2020 Oct 15, 2020 Jan 26, 2021
The GPE Secretariat’s CEO makes a decision for grants of US$10 million or less.9. CEO allocation decision Early-mid Sep 2020 End Nov/early Dec 2020 Mid-March 2021
The GPC reviews the application package and makes decisions or recommendations to the Board.10. Grant and Performance Committee meeting Oct 26-28, 2020 Jan 26-28, 2021 Apr 20-22, 2021
The GPC finalizes and announces its decisions on grants of more than US$10 million but less than or equal to US$25 million.11. GPC allocation decision Late Oct/early Nov 2020 Mid-February 2021 Early/mid-May 2021
The Board makes decisions on grant applications by affirmative vote for grants above US$25 million.12. Board allocation decision Mid Nov 2020 Early/Mid March 2021 Late May 2021

The requirement matrix

  • matrix summarizing the country’s readiness to fulfill the below requirements should be submitted to the Secretariat as a basis for the first phase of the quality assurance review and also for feedback from the Grant and Performance Committee.
    • Requirement 1: A credible, endorsed education sector plan (ESP), or alternatively, a transitional education plan (TEP) in countries affected by fragility and conflict.
    • Requirement 2: Evidence of commitment to finance the endorsed ESP or TEP. This requirement has two elements: (a) government commitment and (b) development partner’s commitment.
    • Requirement 3: The availability of critical data and evidence for planning, budgeting, managing, monitoring and accountability or alternatively, a strategy to develop capacity to produce and effectively use critical data. The requirement is divided into three sub-components concerning the availability of (a) an education sector analysis, (b) basic financial and education data and (c) a system or mechanisms to monitor learning outcomes.
  • Domestic education financing worksheet (supplement to the requirements matrix).

ESP package

Required documents:

  • A credible ESP/TEP, including a costed multi-year implementation plan, covering at least the first two years of the grant cycle if eligible and applying for the education sector program implementation grant (ESPIG)
  • The final report on the ESP/TEP appraisal conducted by independent reviewer(s) and commissioned by the development partners of the local education group
  • An appraisal report memo providing a brief summary of how the recommendations from the appraisal report have been addressed in the final ESP or TEP
  • The approval of the ESP/TEP by the Government, including the commitment to finance the ESP or TEP
  • An endorsement letter by the development partners, including to finance the ESP or TEP.

Draft program document and supporting documents

The draft program document and supporting documents should be submitted to the Secretariat to facilitate the Secretariat’s quality assurance review (QAR) process. The following documents should be submitted:

Applying for GPE’s variable part

Additionally, if the country wishes to apply for the variable part of the maximum country allocation (MCA), the package submitted for the Secretariat’s QAR process should also include:


Final application package

Required documents:

  • ESPIG application form
  • Program document prepared for ESPIG funding or other appropriate documents for budget support or pooled funds
  • QAR phase II memo (brief summary of how the QAR II recommendations have been addressed in the final application package)
  • Latest report on implementation or completion of ongoing/previous grant, where applicable.

Supporting documents:

Countries that have already provided the first two documents below at an earlier stage will not need to resubmit the documents a second time:

  • ESP | TEP package
  • ESP annual implementation report, as available
  • Joint sector review reports for the past two to three years, as available
  • Draft grant agreement, where applicable and if available.

Sector plan development grants

Eligible countries can submit applications for education sector plan development grants (ESPDGs) at any time.

The government of the eligible country signs and submits the application together with the required documents to the GPE Secretariat at [email protected], copying the coordinating agency, the grant agent and the GPE country lead.

The ESPDG application package consists of:

Program development grants

Eligible countries can submit applications for program development grants (PDGs) at any time.

The grant agent prepares and submits the application, signed by the coordinating agency, together with the required documents to the GPE Secretariat at [email protected]. The government of the eligible country must also sign off on the application.

The PDG application package consists of:

  • Completed PDG application form
  • Budget template
  • If the grant agent wishes to submit any additional documents for consideration, these can be attached in the email when submitting the application.

Advocacy and social accountability grants

Applications for Education Out Loud grants are managed by OXFAM Ibis. Eligibility requirements and timelines to submit proposals for funding can be found on the Educationt Out Loud site.

ACCESS EDUCATION OUT LOUD

Knowledge and Innovation Exchange (KIX) grants

Applications for KIX global and regional grants are managed by the IDRC and support research, peer learning and exchanges in partner countries. Global grant applications closed in October 2019.

LEARN MORE ABOUT KIX

 

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