DanChurchAid recruits 01 Procurement and Logistics Manager
DanChurchAid (DCA) invites applications for a Procurement and Logistics Manager (PLM) for the DCA, CAR programme. This is a non-family position based in Bangui. There will be extended stays in Bouar or Bambari and occasional travel to the other field locations. DCA has been present in CAR since 2015 and has 6 offices in CAR (Bangui, Berberati, Bouar, Bocaranga, Paoua and Bambari) and 3 guest houses in Bangui. The programme has 5 international staff and 35 national staff. Activities include: Food voucher distribution, seeds and tools distribution, cash for work, NFIs distribution, risk education, armed violence reduction, income generating activities, psychosocial support, capacity building of national civil society organizations.
As the PLM you will refer directly to the Country Director (CD) based in CAR and be responsible for logistics, procurement and fleet management and to ensure compliance with the DCA Procurement and Logistics manuals and procedures.
You will be line managing the national procurement and logistics staff and ensuring that staff has the needed skills through mentoring, training, and capacity building.
Finally, the PLM is the focal point for the security day-to-day management of the programme and is responsible for providing inputs and updating the security documentation.
Main tasks and responsibilities include:
- Recruitment of national staff
- Organize and Supervise national prolog staff
- Promote team building and good working environment
- Manage the capacity and competence building of the prolog staff
- Responsible for ensuring that all procurement is carried out in accordance with the DCA procurement manual and donor requirements, that procurement files for documentation are created, updated and maintained
- Support the national prolog staff in identification of preferred suppliers and establishment of frame agreements where possible and relevant. Provide support and ample information for the HQ Prolog unit to be able to carry out international procurement on behalf of programmes.
- Responsible for preparing procurement plans, preparing and launching tenders in cooperation with procurement comity and the Procurement Officer in the Procurement and Logistics Unit in HQ, Copenhagen both locally and internationally
- Ensure that offices and guesthouses are functional
- Ensure that equipment and vehicles used by the Operations teams are functional
- Ensure that minimum logistical needs and maintenance are considered during the development of new proposals
- Ensure that log manual is adhered to
- Manage and maintain systems for stores and ensure that equipment and supplies in the programme are accounted for at all times
- Ensure that a proper and uniformed fuel management systems are in place for all operations
- Ensure that all equipment is correctly entered in the DCA prolog software, Admind
- Fleet management (monitoring of fuel use, vehicle logbooks for repairs etc.)
- Stock and assets management
- Support the Country Director in monitoring the security context and awareness of the areas of intervention
- Ensure that Programme security rules are followed
- Assist the Country Director in developing and maintaining security plans, necessary security documentation for field locations and briefings
- Ensure that security equipment is functional, ensure all security kits are in place in all offices and guest houses
- Ensure guards and drivers are properly briefed, equipped and supervised
- Develop a network of information contacts and attend INSO meetings
- Give inputs to updating of Programme security documentation and identify training requirements
- Draft reports as required
- Prepare monthly report regarding all aspects of logistics/procurement
- Share relevant information with other departments
- Produce input to donor reporting on procurement and logistics
Additional responsibilities include:
Develop and maintain effective working relationship with other members of the programme and closely coordinate with all departments to ensure maximum impact for beneficiary communities.
Ensure relevant induction of programme staff into DCA prolog policies and procedures and contribute to culture of excellence, continuous improvement and performance optimization across all projects. You are expected to be a role model for diversity and inclusion, as well as a positive role model for contributing to the team spirit.
We are looking for the following qualifications:
- A relevant academic qualification, at Masters level or equivalent in Logistics, Business Administration and Management or other relevant topics
- Minimum 3 years of experience at senior level, preferably in complex humanitarian environments
- Strong and proven experience in logistics assessment and logistics budget development for donors, donor reporting on logistics
- Experience in security management
- Experience in working in integrated team, Support functions (Finance, Human resources and Administration, Logistics) and Program teams
- Fluency in written and spoken French and English
- Strong communications skills, both spoken and written
- The ability to mentor, coach and develop staff
- Strong analytical skills and capacity
- Strong ability to plan, coordinate and lead processes that include multiple stakeholders and interests
- Cultural sensitivity and adaptability – experience from the region is an added advantage
You can expect:
- Decision making competence within the set framework of the program
- Challenging and varied work tasks
- Opportunity to expand the existing program and spearhead a closer integration with protection
- Competent and helpful colleagues and support from HQ on all aspects of the program
- A very supportive and appreciative work place atmosphere
- We offer:A competitive salary package based on experience level, R&R package, 6 weeks paid, annual leave flight and free housing (guest house)You can make a difference addressing humanitarian needs in a challenging environment with influence on your work tasks within the set framework and with an opportunity to support expansion of the program. To apply online, please go to « Join us » at www.danchurchaid.org
- How to apply:
- Closing date for applications will be April 15, 2019. Interviews will be held on a rolling basis. DCA reserves the right to select a candidate prior to the deadline. Please note that the position is subject to grant funding.
- All qualified candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy. Only online applications consisting as a minimum of a CV and a cover letter will be considered and only shortlisted candidates will be contacted.
- You can expect competent and helpful colleagues and support from HQ on all aspects as well as a very supportive and appreciative work place atmosphere.
- Medical and accident insurances as per industry standards;
- 7-months contract starting on 1st May 2019, with possibility extension for up to three years;