Supervise the offloading of the commodities and stack in pallets in a uniform manner that facilitates counting, and leaving corridors to ease movement within the warehouse.
Check each offloaded item for damage.
Count the total items received.
Indicate on the waybill any shortage or excess.
Fill the log book containing the drivers’ information, items information, quantity received, shortage or excess.
Fill or update the stock and stack cards
Request from the driver to sign the log book and the waybill, acknowledging any comment on excess or loss.
Report any shortages, excess or damage items to the Project Manager immediately
Compile all primary and secondary waybills and hand to the m & e
A.1 Receiving of Damaged items
On receipt of a damaged item:
i)The Storekeeper
If it´s a sensible item ensure storage is separated from main warehouse.
Take pictures of the items
Send pictures and details immediately to program coordinator
Prepare a plan for sieving or destruction to propose to the Project Manager and await instructions.
ii) The Tally Clerk
B) STORAGE
C) DISPATCH TO THE FIELD
Record the quantity in the log book and ensure the driver signs
The store keeper assisted by the Tally clerk ensure:
All items should be stacked on clean pallets.
Stacks should not be too high, as they become unstable. Observe stability per item and do not permit risk of collapse or sliding.
Stacks should be at least 1 m from walls.
Stacks should be at least 0.5 m from the roof.
There should be at least 2 m between stacks.
Only commodities of the same kind should be stack together
The total quantity on each stack should be tacked on the stack in a visible manner. As much as possible, keep stacks with round figures to ease counting.
Store items in a way that facilitates the First in, First out (FIFO) rule. Do not keep all the first stock at the end of the warehouse without enough space for maneuver.
Count inventory everyday and crosscheck with recorded data on incoming and outgoing commodities
i)The Store Keeper
Calculate the total of each item to be sent to the field following entitlement per beneficiary or family, based on project specifications. Do not allow any project staff to request for approximate estimates. Any request is matched to a distribution plan that breaks down all necessary items.
Ensure the trucks are clean and in good condition and suitable for the commodities.
Send items following the First in First out rule (FIFO). This needs to be strictly enforced for consumables especially food. No item should be dispatched if one of the same kind was received before and is still in the warehouse.
ii) The Tally Clerk
Pre-count the stacks involved tallying all the tack cards, and count each item being loaded. Count well to avoid excess or reduced items being send to the field.
Only one carton, packet, or bale should be open at a time.
Fill Waybills with the correct information and quantity of each item Any other tasks that maybe assigned by the supervisor
Competences
Bachelor’s degree in Accounting, management, or in a related field.
Experience in a humanitarian context , preferably in an emergency context;
Work experience of 2 years in a similar position
Experience working and / or collaborating on a PAM project would be an asset
Ability to work effectively under pressure, in a tense secure environment and with limited means;
Good organizational skills and responsiveness;
Ability to develop methodological and training tools;
Strong analytical and proposal capacity;
Good writing skills;
Knowledge in analysis of the functioning of markets in rural and urban areas;
Strong skills in team and project management;
Excellent knowledge of Excel (data and list processing, direct mail, knowledge of basic formulas), Word (Narrative reporting) and Microsoft Outlook
Critical mind
Sense of priorities and responsibilities, strong organizational capacity
Autonomous and sense of teamwork,
Sincere motivation for humanitarian engagement
Sense of diplomacy and negotiation
Languages
Knowledge of pidgin English mandatory
English: working language on the project
Knowledge of local languages would be an asset
Send your CV and Cover letter by following this link: storekeeper
Only CV and Cover letter send through the link mentioned will be received.
NB: Only Shortlisted candidates will be invited for the written test