CaLP Business Support OfficerAction Against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action Against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.
The Cash Learning Partnership (CaLP) is a network of humanitarian organizations working on Cash and Voucher Assistance (CVA). It is composed of more than 80 organizations and experts; representatives of the private sector, governments, UN agencies, NGOs and international financial and telecommunications institutions.
To ensure the roll-out of this strategy, CaLP works through different regional offices. The Regional team for West Africa is sitting in Dakar, Senegal, and is hosted by Action Against Hunger. As a hosted team within a consortium, CaLP works through different systems and engage in different set of procedures, which makes it a complex environment to work in. Flexibility is a necessary skill to navigate those ways of working, while putting compliance and accountability first.
With the development of activities and CaLP?s increasing membership, the regional team is expanding (from 3 staff members to 5 in the coming months). Communication and administrative / finance functions that were previously combined are now split. Thus, this advert aims at identifying a great profile, an experienced individual, to take over this newly created role and be in charge of the administrative, finance and accounting work, allowing a smooth roll-out of regional work.
The position is based in Dakar, Senegal, in close links with colleagues sitting in offices in ACF WARO office, CaLP team in Oxford and Action Against Hunger in New-York.
This position may imply punctual travel.
General objectives for this position are:
- To assure financial transparency and the optimized management of the financial resources of the regional office, fulfilling at all time with ACF internal procedures.
- Supervise the Cash Book and Bank Book, insure that they are properly imported into the Agresso and close the Accountancy by the monthly deadline
- Issue BFUs and financial reports to be submitted for review to the Regional Representative immediately after closing of accountancy.
- Work with ACF WARO to consolidate and issue quarterly financial reports to be sent to ACF US.
- Follow up on the BFUs and relocate the costs according to the feedback from the Regional Representative and WARO Finance coordinator on due date and provide electronic backup to AAH US and ACF Spain.
- Formulate the Treasury Request to ACF WARO, with the support from the rest of CaLP regional team by the 25th of each month (Thursday of the 3rd week of each month)
- Ensure MoUs are signed prior to engaging any expenditures through ACF country offices or partners in country
- Check invoices and backing documentation received by partners at country level and proceed to reimbursements after compliance checks
- Support HQ-based colleagues in audits
- Lead the procurement processes upon demand from the regional team, and select suppliers upon validation from budget holder and in compliance with ACF procedures
- Issue payments to suppliers at regional level and partners at country level upon validation from the budget holder
- Lead the administrative organization of activities at regional and country levels, working closely with the rest of the regional team
- Book travel and logistics as requested for each activity
- Be accountable for a transparent daily cash management, including timely closure of floats to be included in monthly accounting
- Be responsible for the donor reports development and reconciliation
- Manage the allocations of the expenditure to the unique CaLP codes, ensuring the submission of WAF related financial information to the CaLP management accounts
- Support CaLP Financial accountant in development and review of the management accounts
- Support development of the coherent financial management reports and systems to comply with ACF and donor requirements as well as with CaLP organisational and management reports
- Support other divisions of CaLP if necessary, support other ACF US grants of CaLP (NAm CaLP)
- Lead and coordinate budget developments and costing calculations for WAF CaLP and other ACF US grants
Technical Specific knowledge
- Higher education in management, finances or any related field.
- Knowledge of ACF desirable (organization, mandate, strategy, procedures).
- Rigor and organization and planning skills
- Diplomacy, negotiation skills
- Works autonomously with a strong sense of accountability
Previous experiences (years):
- 5 years previous experience in financial management and at least 2 years in the humanitarian sector.
- Experience in financial reporting, accounting in an NGO, financial project follow up and audit reports.
- Desirable experience in organizing events
humanitarian sector knowledge:
- Demonstrated capacity to work in multicultural environments.
- Good communication skills.
- Proved team-work experience
- Previous experience with an INGO
- Strong sense of accountability, transparency and compliance
- Desirable: International experience and experience in working within wide-spread teams
- French and English (spoken, read and written) required
- MS Office very strong command. Advanced level of Excel. Experience with accounting programs like SAGA, Agresso or others.
Mobility (national/ international)
Commitment to gender equality
- Successful experience on themes promoting gender equality or personal engagement
We offer immediate incorporation to a dynamic international network with the following remuneration package: